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Board Responsibilities & Structure

Help Dallas Genealogical Society improve the effectiveness of their board by clarifying its role(s), structure and function in itself and in relation to their organization.
Dallas Genealogical Society
Dallas, TX, USA
Dallas Genealogical Society
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Dallas Genealogical Society
Dallas, TX, USA

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Posted August 18th

Board Responsibilities & Structure

Project details

What we need
  • Document outlining relationship of board to your organization, including its role, responsibilities, and structure
  • Document defining the roles and responsibilities of individual board members, including empty seats if applicable
Additional details

We currently have 15 board members, four are elected by the membership and the rest are appointed. In the past 5 years, our society has been moving towards a digital footprint. That was greatly accelerated with the pandemic. Our board structure reflects a bias toward the print output we had 10 years ago. One of the pillars of our mission, preservation, has no representation on the board. We would like advice on changing our board structure to reflect our current needs

What we have in place
  • Most of the board realizes that this change needs to be made. I have drafted a board structure as a starting place to begin work on reorganization. The changes we would like are 1) Free up the VP to work on special projects 2)Change the board structure to reflect the importance of our virtual/digital presence 3)Group like areas under executive directors (elected), such as IT/website/virtual platform, newsletter/blog/education
How this will help
This project will save us $7,248 , allowing us to Fulfill our mission of preserving records, educating the genealogical community, supporting the genealogy section of the Dallas Public Library

Make the society leadership function better

Project plan

P
Prep: Current Materials
  • Volunteer Manager provides overview of the current function and purpose of the board
  • Volunteer Manager shares current or past board role and responsibility descriptions, if any, as well as relevant materials such as internal policies and procedures already in place
  • Volunteer receives a list of relevant executive management to interview or survey, if applicable
1
Milestone 1: Research & Brainstorming
  • Volunteer connects with Volunteer Manager for brainstorming session to determine organization's needs, board engagement goals, and any missing roles
  • Volunteer interviews executive management, if applicable
2
Milestone 2: Draft
  • Professional develops and submits draft clearly identifying board and individual board member roles and responsibilities, function, and structure to Volunteer Manager for review
  • Volunteer Manager provides feedback on Volunteer's suggestions
3
Milestone 3: Final Document
  • Professional incorporates feedback into final draft of documents
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About the org

Dallas Genealogical Society
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Cause
Arts & culture
Posted by
Jim T
Jim T.

President

Our mission

The object of this Society shall be to educate, by creating, fostering, and maintaining interest in genealogy; to assist and support the genealogy section of the J. Erik Jonsson Central Library in Dallas, Texas, hereinafter referred to as Central Library, or to its legal successor; and to collect, preserve, copy, and index information relating to the Dallas area and its early history.